The Cleveland Board of Education met in regular session at 7 p.m., Monday, July 10 in the Administration Building. President Danny Ward called the meeting to order; present were Terry Spears, Cindy Lock, and Trudy Swalley. Richard Forbes was absent.
As the new school year nears, the board was still accepting resignations, and hiring others to fill vacancies as well as the newly created position of an elementary vice principal.
Personnel matters came at the end of the meeting following an executive session. Superintendent Aaron Espolt presented six letters of resignation. Lock made the motion to accept the resignation of food service worker Jessica Bates, teacher Kellie Young, teacher Tari Bickell, and teacher Jolene Glass. Also “resigning” were teacher assistant Raquel Frazier and Jeremy McKinney from their former posts, but both have been rehired in different positions.
With Espolt’s recommendation, Spears made the motion to approve the certified administrator employment of Mr. Erron Kauk as elementary assistant principal for the 2017-18 school year.
Also, upon the superintendent’s recommendation, Swalley made the motion to approve the employment of the following certified employees on temporary contracts for the 2017-18 school year: Casey Stallard - high school English teacher, Richard Ward - high school math teacher, Jordan DeRoin - middle school PE teacher, Kaylee Brimmer - middle school language arts teacher, Tonya Patrick - 3rd grade teacher, Jennifer Carroll - 4th grade teacher, and Raquel Frazier - 2nd grade teacher.
Also upon the recommendation of Espolt, Lock made the motion to approve the employment of the following support employees for the 2017-18 school year: Julie Travis as food service worker, Rita Horton as food service worker, Jessica Bates as bus driver, Tara Tedford as bus driver, Jason Gilbert as head bus mechanic, and Kim Smith as teacher assistant.
Lock made the motion to approve the Consent Agenda which consisted of the minutes of the June 5 regular board meeting, the minutes of the June 15 special board meeting, the treasurer’s report, and the financial reports.
Spears made the motion to approve the Cleveland Public School’s participation in the Federal Programs for the 2017-18 school year and to name the following individuals to administer the programs as follows: Title I – Alan Baker, Title II – Alan Baker, Indian Ed. – Alan Baker, Carl Perkins – Alan Baker, I.D.E.A. & Pre-School – Alan Baker, PL-81-874 (Impact Aid) – Alan Baker, and Child Nutrition – Aaron Espolt. July 10, 2017
There were two staff re-assignments shared with the board. For the 2017-18 school year, David Monforte was been re-assigned to maintenance and Kim Gruenwald has been re-assigned as special education teacher at the Intermediate School.
After a brief discussion, Lock made the motion to disapprove entering into an agreement with OK LED for district wide lighting replacement program.
Upon the recommendation of Espolt, Swalley made the motion to approve the process of taking open bids for a district-wide lighting replacement project.
Spears made the motion to approve the Resolution for Participation in Transportation of Transfer Students with Jennings Public Schools for the 2017-18 school year.
Spears made the motion to approve contracting for services for the 2017-18 school year with the following: Sue Goza – occupational therapy services; Cleveland Area Hospital – physical therapy services; Dr. Pam Yellin – special education testing; and Sarah Allen – speech pathology.
Espolt shared information about the statement of financial condition of the district as of June 30. The district’s growth in student enrollment helped to lessen the impact of state revenue fluctuations throughout the year. The district ended the year with a healthy carryover of funds due to conservative spending and constant vigilance regarding reductions in revenue.
Lock made the motion to approve the superintendent as the designated school financial officer.
Espolt shared that the district copiers are set up under a lease purchase agreement which must be approved annually. Spears made the motion to approve the renewal of a lease-purchase for the fiscal year ending June 30, 2018 as required under the provisions of the Equipment Lease/Purchase agreement dated July 13, 2015 between the District and De Lage Landen Public Finance.
The 2016 series bond issue also has annual renewal requirements for the lease-purchase portion of the bond funds. Lock made the motion to approve the renewal of the sublease agreement dated May 1, 2016 between the District and Cleveland Educational Facilities Authority for the fiscal year ending June 30, 2018 as required under the provisions of the agreement.
A lease purchase for two mowers needs renewal with Blue Sky Bank. Swalley made the motion to approve the renewal of a lease-purchase for the fiscal year ending June 30, 2018 as required under the provisions of the equipment lease/purchase agreement dated August 1, 2016 between the District and Citizens Bank of Oklahoma (Blue Sky Bank).
Espolt shared about the lease-purchase contract for obtaining school buses for the district. Lock made the motion to approve the renewal of a lease-purchase for the fiscal year ending June 30, 2018 as required under the provisions of the equipment lease/purchase agreement dated May 8 between the District and MR, Inc.
Upon the recommendation of Espolt, Lock made the motion to approve entering into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2017-18 fiscal year.
Swalley made the motion to approve District membership in OSSBA – Oklahoma State School Board Assocation, OSAC – Oklahoma Schools Advisory Council, and OROS – Organization of Rural Oklahoma Schools.
Lock made the motion to approve continuation of use of Cleveland Tiger athletic passes for the 2017-18 school year.
Espolt explained that the district is required to have asbestos testing done. Lock made the motion to approve a contract with Precision Testing Laboratories to provide the district with three-year AHERA Inspection services.
Lock made the motion to approve a contract with Americorps “Lead to Read” program for the 2017-18 school year.
Lock made a motion to approve the service contract with Murphy’s custodial supply company.
Espolt presented the administrative salary schedule for 2017-18 with an adjustment to add the position and salary for an elementary assistant principal. Spears made the motion to approve the adjustment to the administrative salary schedule for the 2017-18 school year.
Upon the recommendation of Espolt, Lock made the motion to approve the adjustment to the support salary schedule for the 2017-18 school year.
Due to the employment of a new Intermediate School principal, Spears made the motion to approve the appointment of Jeremy McKinney as Activity Fund co-signer and as Receiving Agent for the 2017-18 school year.
Espolt shared information to the board regarding the budget. He reviewed the cash comparison report for the General Fund, Building Fund, and Child Nutrition Fund. All three funds have healthy carryover cash balances to start the new year.
Espolt continued to share information about the OEQA Performance Review. This month’s report covered the areas of Management, Personnel and Communications commendations and recommendations. He emphasized areas that are being addressed by staff, including a board member information page on the school website, employment of a shared elementary assistant principal, and improvement of communication at all levels.
In the bond update, the superintendent informed the board about progress of all projects and possible completion dates. He mentioned that the fencing and track projects will be bid out later this month.
Espolt reminded the board members about the OSSBA Conference in August.
In the superintendent report, Espolt shared that Indian Electric and its foundation have provided donations to help with the new walking track lighting project. He also mentioned that the Bright Futures group would meet here July 11 and that the August 2017 Ruby Payne Seminar for staff development has received 836 registrations so far.
Lock made the motion to table the item on certified staff negotiations with Cleveland Education Association.
The meeting adjourned at 8:25 p.m.
[EDITOR’S NOTE: The American was unable to attend this meeting, so this story was pieced together from the official minutes of the meeting. All instances where a board member made a motion, were approved unanimously. -- rf]